The Find Fusion website as provided by the City of London Corporation, built by Milk & Tweed and hosted by WP Engine and is looked after by the Department for Children’s and Communities Services on behalf of the City of London Corporation. The City of London Corporation is committed to protecting and respecting your privacy when you provide us with your personal information.
The City of London Corporation, PO Box 270, Guildhall, London, EC2P 2EJ is the registered data controller in respect of processing your personal information, and is required under data protection legislation to notify you of the information contained in this privacy notice. If you have any concerns or questions about how we look after your personal information, please contact the City of London Corporation’s Data Protection Officer, also the Comptroller and City Solicitor, Michael Cogher, at information.officer@cityoflondon.gov.uk.
For full details on how the City of London Corporation processes personal data, please visit www.cityoflondon.gov.uk/privacy.
1. Your personal information
Personal information is anything that directly or indirectly identifies and relates to a living person. We collect personal information such as your first and last name, email address, photo, role title, the name of the organisation or school you work for and the local authority (where your organisation or school is located).
2. Why do we need your personal information?
- To enable the provision of access to a user account enabling registered users to create and save learning opportunities called ‘Listings’, as well as curate these into themed lists called ‘Learning Journeys’
- We will also gather information on registered users’ interests (pre-defined list), Fusion Skills and Learner Types that they are most interested in. This is to ensure the most relevant content is shown to registered users in ‘recommended’ sections of the site.In addition, this information will also be used as part of anonymous reporting to help us maintain and improve the quality and type of content provided on the website.
- The only public information connected to an individual users’ account which will be viewable by other website users is the name and details of the organisation they have listed as their employer on their profile. This is only viewable if they publish content, and they have the ability when publishing to override this.
- To allow us to get in touch with registered users from time to time regarding critical updates on the website, about their user account or content they’ve uploaded.
- Registered users can also explicitly consent to receive news, updates and opportunities from Find Fusion via email, and can change this preference at any time through their account settings.
- To enable us to respond to specific enquiries submitted through the website’s contact form.
3. How the law allows us to use your personal information
We will only collect and use your personal information in the following instances:
- Where you, or your legal representative, have given us consent to do so.
Where you have provided your consent you also have the right to remove your consent at any time. If you want to remove your consent, please contact: findfusion@cityoflondon.gov.uk
4. Your rights regarding your personal information
The law gives you a number of rights in relation to what personal information is used by the City of London Corporation, and how it is used. These rights are listed below, and full details can be found in the City of London Corporation’s Data Subjects’ Rights Policy.
- provide you with a copy of the personal information that we hold about you;
- correct personal information about you which you think is inaccurate;
- delete personal information about you if you think we no longer should be using it;
- stop using your personal information if you think it is wrong, until it is corrected;
- transfer your personal information to another provider in a commonly used format;
- not use automated decision-making processes to make decisions about you
Our Site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal information that may be collected through these websites or services, such as contact and location data. Please check these policies before you submit any personal information to these websites or use these services.
5. Who do we share your personal information with?
In some circumstances, we use other organisations to either store personal information or use it to help deliver our services to you. Where we have these arrangements, there is always an agreement in in place to make sure that the organisation complies with data protection law. In this instance personal data provided to this website will be shared with Huxley Digital Ltd.
We may also share your personal information when we consider/believe that there is a good reason to do so, which is more important than protecting your privacy. This doesn’t happen often, but in these circumstances, we may share your information:
- to find and stop crime and fraud; or
- if there are serious risks to the public, our staff or to other professionals;
- to protect a child; or
- to protect adults who are thought to be at risk, for example if they are frail, confused or cannot understand what is happening to them
For all these reasons, the risk must be serious before we can override your right to privacy.
If we are worried about your physical safety or feel we need to take action to protect you from being harmed in other ways, we will discuss this with you and, if possible, get your permission to tell others about your situation before doing so.
We may still share your information if we believe the risk to others is serious enough to do so.
If this is the case, we will make sure that we record what information we share and our reasons for doing so. We will let you know what we have done and why, if we think it is safe to do so.
In addition, your personal data will be shared with Mailchimp for the purposes of sending users emails, managing subscribers, tracking engagement of emails, set up of autoresponder emails and creating templates. Please note that Mailchimp services hold your personal data in the United States of America (USA). Where this occurs, we have an agreement in place with Mailchimp to ensure that your personal data is processed securely and compliantly in compliance with EU Data Protection Laws.
6. How do we protect your personal information?
We have a legal duty to make sure we hold your personal information (on paper and electronically) in a secure way, and to only make it available to those who have a right to see them. Examples of our security include:
- Encryption, meaning that information is hidden so that it cannot be read without special knowledge (such as a password).
- Controlling access to systems and networks allows us to stop people who are not allowed to view your personal information from getting access to it
- Training for our staff allows us to make them aware of how to handle personal information, and how and when to report when something goes wrong
7. Where we store your personal data
The data that we collect from you will be transferred to, and stored at, a destination in London. These staff may be engaged in the management of users and user content, sending communication where required and/or agreed to by users, and in site maintenance and improvement. By submitting your personal information, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this privacy notice.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to Our Sites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We will collect and store personal information on your Device using application data caches and other technology – for more information see section 9 of this policy on Cookies.
8. How long do we keep your personal information?
We will only hold your personal information for as long as this website remains live, or until you withdraw your consent, whichever is earliest. In both instances we aim to delete your data from the website and Mailchimp within six months of either receiving your request or the website closing.
9. Cookies & Google Analytics
To make this site simpler, small data file are placed on your computer. These are known as cookies. Most big websites do this too. They improve things by:
- remembering settings, so you do not have to keep re-entering them whenever you visit a new page
- remembering information, you have given (e.g. your postcode) so you don’t need to keep entering it
- measuring how you use the website so it can be improved to meets your needs.
Cookies are not used to identify you personally. They are just here to make the site work better for you. Indeed, you can manage and/or delete these small files as you wish.
The City of London Corporation uses Google Analytics to collect information about how people use this site but does so in a way that meets its users’ needs and helps it understand how the site could be improved. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. There is an option to opt out of Google Analytics. We do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are. There are also cookies that store basic data on your interactions with WordPress, the CMS running this website.
10. Further advice?
For independent advice about data protection, privacy and data sharing issues, you can contact the Information Commissioner’s Office (ICO) at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.
Alternatively, visit http://www.ico.org.uk or email casework@ico.org.uk.